Contract Approval Process
Reviewed in Order Received
Generally, contracts are reviewed in the order received. University departments are responsible for negotiating the business terms of their contract. The General Counsel's office is available to assist in such negotiations if needed.
Recommendations Returned to Requesting Department
After review, recommendations regarding the contract will be returned to the requesting Department, along with a contract approval form. Departments are responsible for working with the contractor to revise/edit the agreements in accordance with the recommended changes. In some cases, re-submission for final review/approval may be required.
If Department Desires to Draft a New Contract
In cases where a department desires to draft a new contract, the individual proposing the new contract (e.g., dean, chair, director) should provide the General Counsel's Office with as much information about the proposed transaction as possible, including the desired form of the agreement, complete information regarding the contractor, effective dates, payment amounts, sources of funding, description of services (who, what, where and how the services will be provided), details regarding payment/costs, and whether competitive bids or non-competitive approval was obtained through KU Purchasing Services.
Allow sufficient time for drafting, review, revision and execution of your agreements, by submitting them well in advance of the anticipated start of service. The time required for review and approval should be taken into consideration when determining the contract start date.