Contract Approval Process

Reviewed in Order Received

Generally, contracts are reviewed in the order received and the General Counsel's Office handles a considerable volume of contract activity. University departments are responsible for negotiating the business terms of their contract. The General Counsel's office is available to assist in such negotiations if needed.

Recommendations Returned to Requesting Department

After review, recommendations regarding the contract will be returned to the requesting Department. Departments are responsible for working with the contractor to revise/edit the agreements in accordance with the recommended changes. In some cases, re-submission for final review/approval may be required.

If Department Desires to Draft a New Contract

In cases where a department desires to draft a new contract, the individual proposing the new contract (e.g., dean, chair, director) should provide the General Counsel's Office with as much information about the proposed transaction as possible, including the desired form of the agreement, complete information regarding the contractor, effective dates, payment amounts, sources of funding, description of services (who, what, where and how the services will be provided), details regarding payment/costs, and whether competitive bids or non-competitive approval was obtained through KU Purchasing Services.

Departments must allow sufficient time for drafting, review, revision and execution of agreements by submitting them well in advance of the anticipated start of service. The time required for review and approval should be taken into consideration when determining the contract start date.

DISCLAIMER: The Office of the General Counsel of the University of Kansas publishes these web pages for general information only. The pages are not intended to provide specific legal advice for any specific situation. Legal advice can be provided only in the course of an attorney-client relationship with reference to all the facts of a specific situation. This information, therefore, must not be relied on as a substitute for obtaining legal advice from a licensed attorney. While we try to provide links to timely and authoritative information, the content of linked sites is subject to local disclaimers, and the Office of the General Counsel makes no guarantees, express or implied, concerning its accuracy. We recommend that users obtain confirmation from official sources of all information found on World Wide Web sites.