Approval Process

Generally, contracts are reviewed in the order received. University departments are responsible for negotiating the business terms of their contract. The General Counsel's office is available to assist in such negotiations if needed.

After review, recommendations regarding the contract will be returned to the requesting Department, along with a contract approval form. Departments are responsible for working with the contractor to revise/edit the agreements in accordance with the recommended changes. In some cases, resubmission for final review/approval may be required.

In cases where a department desires to draft a new contract, the individual proposing the new contract (e.g., dean, chair, director) should provide the General Counsel's Office with as much information about the proposed transaction as possible, including the desired form of the agreement, complete information regarding the contractor, effective dates, payment amounts, sources of funding, description of services (who, what, where and how the services will be provided), details regarding payment/costs, and whether competitive bids or non-competitive approval was obtained through KU Purchasing Services.

Allow sufficient time for drafting, review, revision and execution of your agreements, by submitting them well in advance of the anticipated start of service. The time required for review and approval should be taken into consideration when determining the contract start date.


DISCLAIMER: The Office of the General Counsel of the University of Kansas publishes these web pages for general information only. The pages are not intended to provide specific legal advice for any specific situation. Legal advice can be provided only in the course of an attorney-client relationship with reference to all the facts of a specific situation. This information, therefore, must not be relied on as a substitute for obtaining legal advice from a licensed attorney. While we try to provide links to timely and authoritative information, the content of linked sites is subject to local disclaimers, and the Office of the General Counsel makes no guarantees, express or implied, concerning its accuracy. We recommend that users obtain confirmation from official sources of all information found on World Wide Web sites.


Contact Information

Lawrence campus:
245 Strong Hall
1450 Jayhawk Blvd.
Lawrence, KS 66045-7535
785-864-3276
785-864-4617

Medical Center: 
2001 Murphy Administration Building, Mail Stop 2013
3901 Rainbow Blvd.
Kansas City, KS 66160-7101
913-588-7281
913-945-5866

One of 34 U.S. public institutions in the prestigious Association of American Universities
Nearly $290 million in financial aid annually
44 nationally ranked graduate programs.
—U.S. News & World Report
Top 50 nationwide for size of library collection.
—ALA
23rd nationwide for service to veterans —"Best for Vets," Military Times
KU Today